University of Victoria Graduate Admissions

By | January 30, 2017

UVIC Graduate Admissions

University of Victoria Graduate Admissions

Visit Admissions for Universities in Canada for Details on Admission to all Canadian Universities

Entry Points
Students may enter the Faculty in September, January, May or July; however, some programs have restricted entry points. Academic unit’s calendar entries and websites should be consulted for details.
Application for Admission
There is an application fee of $119.00 if all post-secondary transcripts come from institutions within Canada and $147.00 if any post-secondary transcripts come from institutions outside of Canada. It is non-refundable and can not be credited towards tuition fees. Applications will only be processed after the application fee has been received.
Application materials are kept on file for one year, and may be reactivated on request within that year and by submission of a new application and application fee.
Applications for admission should be submitted as early as possible through the University of Victoria website. No assurance can be given that domestic applications received after May 31 or international applications received after December 15 can be processed in time to permit registration in the following Winter Session (fall term). Individual academic units may have different deadlines which are posted on the program academic unit entry in this calendar. All new applicants will be considered for University of Victoria Fellowships or Graduate Awards by the academic unit they are applying to. Funds are limited so applicants wishing to be considered for Fellowships and Awards are encouraged to have all application materials submitted to the Graduate Admissions and Records Office as soon as possible, and no later than the application deadline for the academic unit.
Admission to Regular Doctoral Degree Programs
Admission to a doctoral degree program normally requires a master’s degree (or equivalent) from a recognized institution.
Admission to a doctoral program requires evidence that the applicant is capable of undertaking substantial original research. Such capability will be judged from two assessment reports or letters of reference sent directly to the Graduate Admissions and Records Office from qualified referees and the completion of a master’s thesis or other scholarly work.
Candidate Status
All doctoral students are admitted as provisional candidates until they have passed their candidacy examinations, at which time they are automatically classified as candidates for the degree of Doctor of Philosophy.
Admission Without a Master’s Degree
Applicants without a master’s degree must have either:
a baccalaureate degree as defined above from a recognized institution with a cumulative grade point average of 7.0 (A-) on the final two years of the bachelor’s degree or
completed at least two terms in a master’s program at UVic.
Transfer from a Master’s to a Doctoral Program
A transfer from a master’s to a doctoral program may be recommended to the Dean of Graduate Studies by the academic unit. Requests for transfer will normally be considered at any time after two terms in a master’s program. Fee installments paid towards the minimum program fee for the master’s program will be applied towards the minimum fee requirement for the PhD program. Completion is required within seven years from the date of the first registration in the master’s program. Students who are recommended for transfer to the doctoral program within the same academic unit are not normally required to submit additional assessment reports or letters of reference.

Admission to Regular Master’s Degree Programs

Please refer to the section General and Academic Requirements and Procedures for All Graduate Students.
The minimum academic standing required is:

1.
a four-year baccalaureate degree (or equivalent degree from another country) from a recognized institution
2.
a grade point average of 5.0 (B or equivalent) in the work of the last two years (30 units) leading to the bachelor’s degree.

In exceptional cases a student may be admitted with lower formal qualifications when there is significant experience relevant to the proposed area of scholarship (see Other Admissions).
Please note that individual academic units often set higher entrance standards.
Practica, non-graded (pass/fail) courses, credit granted on the basis of life experience, or credit earned at institutions not recognized by the University will not be used in determining an applicant’s admission grade point average or units completed. Any courses used in the calculation of the entering average cannot be used as credit toward a graduate degree program.

Transfer between Master’s Degree Programs
Students who wish to change programs at the master’s level will be required to meet all of the admission requirements for the new program. Students changing degree programs to one with a higher fee structure are required to pay all the required program and degree fees for the new program. Any outstanding fees as a result of the transfer come into effect at the end of the first month after the student has been officially transferred to the new program.

Admission to Graduate Diploma and Certificate Programs

Students admitted to graduate diploma and certificate programs that include credit courses must satisfy all regular admissions requirements of the Faculty of Graduate Studies as well as the specific requirements of the program.

Upgrading for Admission to Graduate Studies

Applicants Who Do Not Meet the Minimum Faculty Admission Requirements

1. Pre-Entry Program
Applicants who have completed a four-year baccalaureate degree or equivalent as defined above but whose academic record is such that they do not meet the Faculty of Graduate Studies' standards for admission to a Master's program may be considered for a Pre-Entry program. Upon the recommendation of the academic unit concerned, the Dean of Graduate Studies may approve a pre-entry program consisting of a minimum of 6 units of undergraduate course work numbered at the 300 or 400 level to be taken as an undergraduate student prior to entry in the Faculty of Graduate Studies. This course work must be relevant to the intended field of study, and must be completed within the time frame specified by the academic unit (usually one term). An average of not less than 6.0 (B+) must be achieved in the course work, and no course may be completed at a level below 4.0 (B-).
Students approved by the Dean of Graduate Studies for this pre-entry option are guaranteed admission to the Faculty of Graduate Studies upon successful completion of the recommended courses. None of the courses in the pre-entry program may be considered for transfer credit towards the graduate program.
2. Independent Upgrading
Applicants with a four-year undergraduate degree whose grade point average is below the Faculty of Graduate Studies' minimum may complete additional senior undergraduate course work to strengthen their application. A student proposing to undertake independent upgrading should consult the academic unit concerned, as admission to the Faculty of Graduate Studies is not guaranteed.
None of the courses taken for credit for the purpose of independent upgrading may be considered for credit toward the graduate program.

Applicants Who Meet the Faculty Admission Requirements But Are Lacking Course Background

1. Enhanced Program
Upon the recommendation of the academic unit concerned, the Dean of Graduate Studies may approve the inclusion of missing background or prerequisites as part of the requirements for the Master's or doctoral degree.
2. Independent Upgrading
Applicants who lack prerequisite or background courses may complete additional undergraduate course work to strengthen their application. This requires submission of an application for undergraduate admission. If admitted, upon the recommendation of the student’s supervisory committee, those courses may be eligible for transfer credit towards the graduate program, subject to the limitations stated under Transfer of Academic Credit. Upon the recommendation of the academic unit, a provisional offer of admission may be given, subject to satisfactory completion of recommended courses.

Other Admissions

Admission with a three-year undergraduate degree
The Faculty of Graduate Studies at the University of Victoria recognizes that some educational systems prepare their students for graduate-level study through a three-year degree program. Students whose domestic or international baccalaureate degrees would qualify them for entry to a UVic equivalent Master's program in their educational system may apply directly for admission to the Faculty of Graduate Studies.

Applicants who have completed a three-year undergraduate degree that would not qualify them for graduate studies in their educational system but who meet all other admission requirements may be considered for entry to a Master's program with the support of the academic unit and the Dean of Graduate Studies after a prescribed Qualifying Year or equivalent:

1. Qualifying Year

Upon the recommendation of the academic unit, the Dean of Graduate Studies may approve provisional entry to the Faculty of Graduate Studies for students with a three-year baccalaureate degree that would not qualify them for entry to a UVic equivalent Master's program in their educational system who have achieved an overall grade point average of 5.0 (B or equivalent) in the last year (15 units) of study. Admission is provisional to the completion as a non-degree undergraduate student of an additional 15 units of course work numbered at the 300, 400, or graduate level prescribed by the academic unit and relevant to the intended field of study. The course work must be completed within the time frame specified by the academic unit (normally not less than 2 terms or more than 6 terms) with an average of not less than 5.0 (B), although the academic unit may require higher minimum grades for the program or for specific courses.
Further, also upon the recommendation of the academic unit, eligible course work (see Independent Upgrading, below) completed with an average of not less than 5.0 (or equivalent) may be counted for credit toward the qualifying year.
None of the courses taken for credit toward the qualifying year may be considered for credit toward the graduate program.

2. Independent Upgrading

Applicants with a three-year baccalaureate degree that would not qualify them for entry to a UVic equivalent Master's program in their educational system may independently complete an additional year (15 units) of senior level undergraduate or graduate level course work relevant to the intended field of study with an average of not less than 5.0 (B) or equivalent in the last two years (30 units).
A student proposing to undertake independent upgrading should consult the academic unit concerned, as admission to the Faculty of Graduate Studies is not guaranteed. Such recommendations must be approved by the Dean of Graduate Studies.
None of the courses taken for credit for the purpose of independent upgrading may be considered for credit toward the graduate program.

Admission as a Mature Student (Master’s Only)

Four years after completion of a baccalaureate degree as defined above, applicants whose grade point average is below 5.0 (B) but have four years relevant professional experience since completion of their degree may be admitted to a Master’s program as mature students provided they are recommended by the academic unit. Submission of a complete resumé is required to determine eligibility as a mature student. Such recommendations must be approved by the Dean of Graduate Studies.

Admission without a Baccalaureate (Master’s Only)

In exceptional cases, applicants without a baccalaureate degree or equivalent but who can demonstrate significant (normally at least 15 years) relevant expertise, professional experience, or formal training, that would prepare them for successful study in a specific Master’s program may be admitted provided they are recommended by the academic unit. Submission of a complete resumé is required, along with a detailed justification from the unit of the relevance of the applicant’s experience to the proposed area of study, and a plan from the unit listing additional formal course work designed to mitigate any academic deficit.
Such recommendations must be approved by the Dean of Graduate Studies, who will set a quota on the number of such students permitted in any academic unit.

Admission to Non-Degree Course Work

Applicants wanting to take courses in the Faculty of Graduate Studies that are not for credit toward a degree at the University of Victoria may be admitted as non-degree students. Such students may be admitted under the following three categories:
1) Visiting Students
Visiting students are admitted on the basis of a Letter of Permission which specifies courses allowed for credit toward a graduate degree at another recognized institution. Applicants in this category must complete an application for admission and provide a Letter of Permission or equivalent from the home institution. International students will be required to provide transcripts and evidence of English Language Proficiency.

2) Exchange Students
Exchange students may be admitted under the provisions of the Western Deans’ Agreement or other formal exchange agreements. If a student is admitted as an exchange student, all tuition fees will be waived. In some cases, course surcharges may apply.
Applicants under this category must submit documentation from their home institution certifying the applicant as an exchange student under the provisions of an approved exchange agreement. Courses to be taken toward their degree must be specified in the documentation. International students will be required to provide transcripts and evidence of English competency.
The IESS Office, <iess.uvic.ca/internationalstudents>, provides pre-arrival support, orientation on arrival and ongoing assistance for international students after they have been accepted to study at UVic.

3) Non-Degree Students
Students who wish to improve their academic background may be admitted as non-degree students. Applicants must meet the same entrance requirements and follow the same application procedure as degree-seeking applicants.
As there are no non-program courses in the Faculty of Graduate studies, Non-degree students who are not Special Visiting Research Students must be associated with a program area.

Fees for Non-Degree Course Work
None of the fees paid as a non-degree student may be applied to the graduate degree. Fees for courses taken as a non-degree student will be charged on a per unit basis as outlined under Tuition for Non-degree Students

Visiting Research Students
Graduate Students currently registered at a recognized institution who wish to participate in research under the supervision of Faculty members at the University of Victoria may be considered for admission to UVic as visiting research students.
Visiting research students will be registered in either GS 503, Canadian Visiting Research Student (3.0 Units), or in GS 504, International Visiting Research Student (3.0 Units). There are no tuition fees charged for these registrations. Visiting research students will have access to basic research services (e.g. library, e-mail access, computing). Basic student services (e.g. recreation facilities and transit passes) can be arranged provided that the applicable fees are paid by the student.
Written agreements between the visiting research students, the home supervisors, and the UVic supervisors concerning issues such as intellectual property, stipend and benefits, travel costs, access to research equipment and supplies, research ethics, space etc. must be approved by the Dean of Graduate Studies before students can come to UVic.
Visiting research students who wish to take additional courses for credit aside from their research course must apply as Non-Degree student and must pay appropriate fees.
For further information regarding the process for both Canadian and International visiting research students, refer to: http://www.uvic.ca/graduatestudies/assets/docs/docs/china-scholarships/VisitingResearchStudentsJune14.pdf

Admission to a Second Master’s or Second Doctoral Degree
A student who has a master’s or doctoral degree from the University of Victoria or the equivalent degree from a recognized institution may be allowed to pursue graduate studies leading to a second master’s or doctoral degree if the following requirements are met:
The student must meet the requirements for admission to the program.
The principal academic emphasis of the second degree must be distinct from that of the first degree.
At least 15 (for the master’s degree) or 30 (for the doctoral degree) units of credit must be completed beyond those units required in the previous degree.
The student must meet all program and graduation requirements for the second degree beyond those required for the first degree.
None of the research done for the first degree may be used for the second degree; as well, the supervisor for the first degree cannot be nominated to supervise the second degree.
None of the time spent in residence for the first doctoral degree may count toward the residency requirement for the second doctoral degree.
See Also

One thought on “University of Victoria Graduate Admissions

  1. Pingback: UVIC Undergraduate Application Deadlines - Caadmissions

Leave a Reply

Your email address will not be published. Required fields are marked *