University of Western Ontario Transcript Request
Fees and Processing Time
The University of Western Ontario transcripts are $15.00 per copy. Payment must accompany all requests prior to processing.
Transcripts are processed within 4 to 5 business days. This does not include mailing time. Payment methods available to you depend on the ordering option you choose – please see the Ordering Options page for further details.
Additional Transcript Fees
|COURIER SERVICE||WITHIN ONTARIO||WITHIN CANADA||TO USA||INTERNATIONALLY|
*additional charges may apply for return shipments
|Fax* (10 page max)|
*maximum of 3 attempts for unsuccessful transmissions
Many institutions require we send your transcript directly to them. If you are considering having your transcripts issued to you, check if this is acceptable to the other institution. Your transcript will show as being issued to you. You cannot return your transcripts to us to be redirected. Should you have any questions, please call the Student Central Helpline at 519-661-2100.
- Online Transcript Ordering
- In Person
- By Fax or by Mail
Online Transcript Ordering is available online via the Student Center under Academics > Documentation > Transcripts. Online payment can only be made by Visa or Mastercard through our secure ecommerce system (Note: Visa Debit Cards are not accepted). For information on what you need to order transcripts online go to How to Access Services.
Online orders cannot be changed or cancelled once submitted.
|NOTE THE FOLLOWING EXCEPTIONS ASSOCIATED WITH ONLINE TRANSCRIPT ORDERING|
|* No attachments can be sent with transcripts ordered online.|
* If you were a Western student prior to 1984 your records are not available electronically. To obtain a copy of your transcript you must order in person, by fax, or by mail.
You can order a transcript by coming into Student Central during regular business hours. In Person requests can be paid via cash, cheque, money order, debit or credit card.
To place an order by fax or by mail, print and complete the Transcript Request Form and submit using one of the 2 methods specified below. All Transcript Request Forms must be signed by the student and include payment to be processed. If you do not know your Student Number, please ensure you provide the additional identifying information as requested on the order form.
Fax the completed form to the fax number listed on the top left hand corner of the Transcript Request Form. Ensure all Visa or MasterCard payment information is included. (Note: Visa Debit Cards are not accepted).
Mail the completed form to the attention of the Transcripts Department at the address listed under Contact Information (found on the right hand side of this page). Payment can be made by cheque, money order, Visa, or MasterCard (Note: Visa Debit Cards are not accepted).
Click here for the Transcript Request Form (PDF)
Tracking Your Transcript Order
A system for tracking transcript orders is available via Student Center under Academics > Documentation > Transcript Processing Status. This system allows you to see the status of your order(s) and when they were completed. If you do not have access to the Student Center, the Student Central Helpline (519-661-2100) is able to confirm your order.
Course Descriptions are illustrations of the courses that are listed in the Undergraduate Academic Calendar. Student Central offers a course description service for successfully completed undergraduate courses only (excluding special topics courses). These descriptions are available at $2.00 per course.
To order Course Descriptions, please complete the Official Course Descriptions Request form and submit using one of the methods specified below. Alternatively, you may submit a signed letter that includes: your name, student number, date of birth, telephone number where you can be reached, Visa or Mastercard number with expiry date and cardholder’s signature, the courses or academic years you would like the descriptions for, and the full mailing address of where the course descriptions are to be sent. All Course Description orders must include payment to be processed.
Submit your Course Description order by coming into Student Central during regular business hours. In person requests can be paid via cash, cheque, money order, Canadian debit, or credit card.
Fax the completed form to the fax number listed on the top of the Official Course Descriptions Request form. Ensure all Visa or Mastercard payment information is included. (Note: Visa Debit Cards are not accepted.)
Mail the completed form or letter to Student Central at the address listed under Contact Information (found on the right side of this page). Payment can be made by cheque, money order, Visa, or Mastercard. (Note: Visa Debit Cards are not accepted.)
The descriptions are not sent by email or fax. Course description requests may take up to two weeks to process.
Note: For Graduate, Professional, or Faculty of Education course descriptions please contact the related department.
Grading Scale/GPA Conversion
Western currently uses a numeric grading scale on transcripts and academic records, and as a result does not issue a grade point average for students. Details on this system can be found in the Academic Calendar.
The following is the grading scale for students in the Faculties of Arts & Humanities, Business, Education, Engineering, Health Sciences, Information & Media Studies, Medicine & Dentistry (BMSc program only), Music, Science, Social Science, and in the Affiliated University Colleges (Brescia, Huron & King’s).
|F||Below 50% or assigned when course is dropped with academic penalty.|
Note: Grades assigned for courses taken on a letter of permission at another institution follow the grading scale of The University of Western Ontario. Effective May 01, 2010, grades for undergraduate courses taken on exchange will be recorded as PAS+ (pass with distinction), PAS or FAI.
To convert your Western average into a GPA using the Ontario Medical School Application Service (OMSAS) scale, please visit the OMSAS Website for the most up to date Undergraduate Grading System Conversion Table and calculate your overall average for courses taken in a particular year or degree or use your course final averages for individual courses as needed.
If you require your Western course grades and/or degree qualifications verified for another educational institution, please visit The World Education Service (WES) for more information.
Course Units and Equivalencies
A full course (1.0 units) normally consists of three lecture hours each week for the full year, September to April. Each course is equivalent to six semester hours or nine quarter hours. Courses with suffixes A, B, F, G, Y, Z denote 0.5 units. Courses with 0.5 units denote half courses. Courses with 0.25 units denote quarter courses. Courses with 1.0 units denote full courses.
|A||0.5 course in first term|
|B||0.5 course in second term|
|C||January courses in the Faculty of Law (4.0 credit weight)|
|D||Feb/March/April (FMA) courses in the Faculty of Law|
|E||1.0 essay course|
|F||0.5 essay course in first term|
|G||0.5 essay course in second term|
|H||1.0 accelerated course (8 weeks) in the School of Nursing|
|J||1.0 accelerated course (6 weeks ) in the School of Nursing|
|L||0.5 graduate course offered in summer term (May – August)|
|NO SUFFIX||1.0 course not designated as an essay course|
|Q||0.25 course in the first half of first term|
|R||0.25 course in the second half of first term|
|S||0.25 course in the first half of second term|
|T||0.25 course in the second half of second term|
|U||0.25 course in other than a regular session|
|V||0.375 course offered by the Faculty of Education|
|W||1.0 accelerated course in first term|
|X||1.0 accelerated course in second term|
|Y||0.5 course in other than a regular session|
|Z||0.5 essay course in other than a regular session|